Committee of the Whole, Public Planning and Council meetings are available to the public in person at 100 John West Way and via live stream on the Town’s YouTube Channel

Participation at Council and Committee meetings

A delegation is a formal address to an advisory committee, standing committee, or Council, regarding a subject that is within the jurisdiction or influence of local government. We encourage all delegates to appear before the appropriate committee prior to appearing before Council. Click here to find a list of our advisory and standing committees.

Residents who would like to comment on an agenda item are encouraged to:

  • Provide written correspondence to be emailed to Council and staff privately; or
  • Provide written correspondence to be published as part of the agenda; or
  • Delegate in person or electronically as part of a meeting.

All written submissions (500 words maximum) should be sent to, and will be reviewed by the Town Clerk and CAO to determine appropriateness prior to being published on the Agenda. Please note that some parts of your written submission may be redacted in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Committee of the Whole and Council meetings are held in Council Chambers at Town Hall and electronically. Delegates who wish to attend a meeting in person or electronically must complete and submit a Delegation Request Form.  

Electronic meetings are held using Zoom meeting software, and participants may connect by audio and/or video connection or by phone. Once the Form has been received and approved, staff will provide further instructions to connect to the meeting. 

All delegation protocols and submission deadlines as outlined in the Town’s Procedure By-law, as amended, apply.  

System requirements for Zoom can be found at this link.

Community Presentations

If you are representing a community group, local sports group, municipality, or other third party and would like to present to Council or Committee, please contact

Participation at Public Planning meetings
Residents who would like to comment on an agenda item are encouraged to:
  • Submit comments in writing to the Planning department;
  • Submit comments in writing to Council; and/or
  • Attend the meeting and provide comments in person or via Zoom.

If you wish to attend a meeting to provide comments to Council, or receive notices regarding an application, please complete the Planning Interested Party and Speaker Request form.

Public Planning meetings are held in Council Chambers at Town Hall. Requests to speak electronically at a public meeting must be submitted by 6 p.m. the day of the meeting. If you wish to simply be identified as an interested party, the form can be submitted any time.

The Town of Aurora Procedure By-law permits two options to speak for up to five (5) minutes each.

All Public Planning meetings are live streamed. If you would like to watch a meeting, it will be available on the Town's YouTube Channel.

Participation at Committee of Adjustment Meetings
Please visit our Committee of Adjustment page for participation details. 
Meeting Procedures

When addressing Council/Committees or answering a question, regardless of where the question came from, you should always address your comments to the Chairperson. This helps maintain order in the meeting.

If you are presenting drawings, documents or a PowerPoint presentation that you wish to display, you are required to provide the presentation to Legislative Services by 4:30 p.m. the Friday before the meeting you will be attending. If you require information regarding the presentation equipment in the Council Chambers, please contact the Deputy Town Clerk by phone at 905-726-4768 or by email to

If you wish to share information with Council members, but do not wish to appear before Committee or Council, correspondence can be circulated to Council Members ( or through Legislative Services (
Petitions may be submitted to the Town Clerk and must include a minimum of two (2) persons and their respective addresses, and a clear statement of purpose for the petition. The request conveyed in the petition will be considered by Committee of the Whole. For more information regarding the Petition submission process, please see the Town's Procedures for Petitions Policy.
Ask Us for Advice
If you would like assistance or advice on participation, please contact the Deputy Town Clerk by phone at 905-726-4768 or by email to

 Visit our Council and Committees page for more information on the Town's meetings.