Aurora Council welcomes your ideas and suggestions about the future of the community. There are many ways to engage advisory committees, standing committees and Council.
Open Forum is an opportunity for residents to informally address General Committee regarding matters of municipal business.
Open Forum begins at 6:45 p.m. before General Committee meetings, which are typically held on the first and third Tuesday of each month. Those who would like to speak at Open Forum must register by signing the Open Forum Register, located outside Council Chambers prior to the start of Open Forum. Speaking time is distributed equally amongst registered participants up to a maximum of five (5) minutes per participant. Open Forum is not recorded in the minutes, and generally no motions are passed regarding issues raised at Open Forum.
A delegation is a formal address to an advisory committee, standing committee, or Council, regarding a subject that is within the jurisdiction or influence of local government. We encourage all delegates to appear before the appropriate committee prior to appearing before Council. Click here to find a list of our advisory and standing committees.
Anyone wishing to delegate before a Committee or Council must complete the Delegation Request form. The completed form must be received by the Clerk's department no later than 9 a.m. one (1) business day prior to the meeting. All supporting materials, such as PowerPoint presentations and photos, must be submitted no later than 4:30 p.m. on the Friday prior to the requested meeting date for review by the Town Clerk. Delegates have a speaking limit of five (5) minutes, regardless of whether they are representing an organization, association or other group.
Delegates requesting specific financial assistance or services in-kind from General Committee or Council must submit a detailed written request to the Town Clerk prior to the meeting, which will be forwarded to the appropriate department for review. A decision will not be made at the meeting where the Delegation is heard.
If you wish to share information with Council members, but do not wish to appear before General Committee or Council, correspondence can be circulated to members through the Town Clerk.
For more information, please contact firstname.lastname@example.org
Petitions may be submitted to the Town Clerk and must include a minimum of two (2) persons and their respective addresses, and a clear statement of purpose for the petition. The request conveyed in the petition will be considered by General Committee.
How to submit a delegation/presentation request
To submit a delegation or presentation request to the Clerk's office, please complete the fillable PDF version of the Delegation Request Form and email it to:
Clerk’s Department, Corporate Services
100 John West Way
Aurora, Ontario L4G 6J1
Phone: (905) 727-3123 ext. 4771
Fax: (905) 726-4732
Speak through the Chair
Delegations are permitted five (5) minutes to speak. When addressing Council/Committees or answering a question, regardless of where the question came from, you should always address your comments to the Chairperson. This helps maintain order in the meeting. Members of Council shall only ask questions for clarification from delegates and shall not engage in any debate with delegates.
Speak into the microphone
- Meetings held in the Council Chambers utilize a microphone system. When addressing Council/Committees or answering a question, regardless of where the question came from, always use the microphone.
- If you must move from your position to use a microphone, please move to the microphone before you begin speaking.
- If you have moved back to a seat in the gallery and you are asked another question, please return to the microphone to respond.
- Do not try to address Council from a seat in the audience since the people in the room and the people watching the broadcast cannot hear you.
Test your presentation materials before the meeting
If you are presenting drawings, documents or a PowerPoint presentation that you wish to display, you are required to provide the presentation to the Clerk’s Department by 4:30 p.m. the Friday before the meeting you will be attending. If you require information regarding the presentation equipment in the Council Chambers, please contact the Town Clerk by phone at 905-727-3123 ext. 4771 or by email to Clerks@aurora.ca
Ask us for advice
If you would like assistance or have an accessibility issue and would like advice on making a delegation to Council, please contact the Town Clerk by phone at 905-727-3123 ext. 4771 or by email to email@example.com.
Please be aware that the Town of Aurora Procedure By-law permits five (5) minutes for Delegations and, where there is more than one person delegating on the same issue, there shall be a designated spokesperson who shall have five (5) minutes.
As of January 24, 2017, Open Forum will be held at 6:45 p.m. prior to a General Committee meeting. Open Forum allows members of the public to voice opinions on subjects of municipal concern.
Delegation Request Form